3 min read

How to Successfully Plan & Track OKRs With Atlassian Tools

By Brian Nye on Feb 5, 2020 9:39:41 AM

OKR: More Than Just a Buzzword

Like most of you, I have been challenged to establish my annual "OKRs" at the start of this new year. It seems that OKR has suddenly become a big buzzword that businesses have been throwing around the past few years. If you were like me before ever hearing of this acronym, you might be asking yourself: what is OKR, and what happened to the classics like KPI or SMART goals?

I decided to do some digging around to understand where this new buzzword comes from, and I learned that the term, in fact, has been around quite some time. More than 30 years to be exact! OKR was first introduced in the book High Output Management by Andy Grove, which was published in 1983. This term would later be used by one of Google's early investors, John Doerr, who used to work at Intel, and then it caught on at Spotify, Amazon and other big companies. That's when it gained traction to become the business buzzword that it is today. 

What is OKR?

Enough with the history lesson, what is exactly is OKR?

Simply put, OKR is a strategic framework that stands for (O)Objectives and (K)Key (R)Results. When setting your OKRs, the Objectives should be tied back to your organization's mission, vision, and strategic initiatives, and the Key Results are the measurable components that help you determine whether or not you are meeting your objectives. 

So, what is the difference between OKRs and KPIs or SMART goals? To start with, KPIs are are just measurements that represent output and don't tell you the entire story, whereas OKRs give you the big picture from the start to finish. SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) goals are usually a bit more targeted and lack the full scope of the OKR methodology. You can think of OKRs as a collection of SMART goals and their respective KPIs. 

Plan & Track Your OKRs with Atlassian

Now that we understand the concept of OKRs, our next step is to establish them, and there is no better tool for this process than Confluence. At Praecipio Consulting, we dedicated a Confluence Space to our OKRs because we wanted to make sure that it is easily accessible to our employees. After all, we are all working together towards the same strategic objectives, and Confluence is the perfect collaborative space that allows us to check in on our goals and progress at any time. 

We started by organizing our OKRs by year so that we know what we have achieved in the past, as well as what we are working towards now and into the future. Within each year, we group our OKRs into overarching concepts that we refer to as "tracks". For example, we have a track for our 2020 OKR around "Climate Action Plan", and we use the Confluence Project Poster blueprint as a guide to document why this is part of our strategic objectives and who should be involved.

This also serves as a snapshot to get people excited about a track's children pages, which are the actual OKRs. Our OKR pages are custom templates that we built out and allow us to describe how we want our OKRs to look. More importantly, we use the page property macro to capture key pieces of information to display on that specific year's parent page, and we utilize labels that make the pages easier to reference.

For instance, one of the OKRs is to involve you, our community, by educating you and inviting you to join our efforts in overcoming climate change, which we do by providing your with content and information about organizations that we partner with via blog posts and webinars.  We will measure our success by the content we produce, the number clicks we receive on that content and the success stories shared by you as a result. 

To help with following up on OKRs, we utilize a Jira project for internal projects to track each OKR as an Epic and all the separate tasks as related issues. We use a Fix Versions as a grouping mechanism for the track so that we have visibility on how we are doing from a big picture perspective. 

Improve Your Goal-Setting Process

OKRs are not new to the business scene, but they can definitely help drive business value and help you reach your strategic objectives. Confluence is a great tool that allows you to capture the "why" and "what" you want to do, and Jira can show you "who" and "how" the OKR is doing.

If you are interested in learning how Atlassian tools can help you with your goal-setting and other business processes, contact us at Praecipio Consulting, and we'll be glad to get you on the right "track". 

Topics: jira praecipio-consulting confluence process-improvement global-climate-crisis atlassian-products
3 min read

Green Team: Praecipio Consulting's Global Climate Crisis Response Plan

By Christian Lane on Oct 25, 2019 10:01:43 AM

Global-Climate-Crisis-Response-Plan

Next April will mark the 50th anniversary of Earth Day, but we just couldn't wait six more months to share our company’s exciting news—starting November 1, 2019, Praecipio Consulting's Work from Home policy is changing. Beginning October 14, "Work From Work" is optional with the exception of two important days of the month. In addition, our workspace is transforming into a much smaller, more intentional workspace emphasizing climate responsibility and a more fulfilling and sustainable workstyle. The company will facilitate, enable and encourage more meaningful interactions; going for quality over quantity of face time; reducing the cost to the environment and cost of our team members' time and money. These are major changes due to our choice to operate in a way that supports our Global Climate Crisis Response Plan - all in an effort to reduce our company’s overall carbon footprint. Our Global Climate Crisis Response Plan was shared internally at Praecipio Consulting at the end of October and will be shared more widely shortly thereafter.

Benefits of Teleworking

According to Global Workplace Analytics, 50 percent of the American workforce currently holds telecommute-compatible jobs. If those people worked from home half the time, it would reduce greenhouse gas emissions by 54 million metric tons annually, the equivalent of taking almost 10 million cars off the road. It would also reduce annual oil consumption by 640 million barrels. According to the U.S. Energy Information Administration, the U.S. uses approximately 19 million barrels of oil every day. If people worked from home part-time, 1.75 million of those barrels--almost 10 percent--could be eliminated. In addition to reducing oil consumption, other benefits teleworking can gift to the environment are the reduction of air pollution and water pollution (from chemicals spilled into our waterways, rivers, and other water sources).

Our Global Climate Response Plan

As a business and as citizens, we recommitted to our responsibility to not just hear these facts, but to quickly pivot into action and lean-in as much as possible in consensus with the scientific community. While the positive impacts our exclusive teleworking policy will have on the environment are a step in the right direction, and a major part of our Global Climate Crisis Response Plan, we will do more to fulfill our responsibility to our community through exemplary leadership. These facts are all that all of us need to know to “do good.”

Praecipio Consulting has been a member of the Pledge 1% initiative since 2015, and we take our philanthropic commitments seriously. We will continue to make contributions and donations with a tighter focus towards reforestation and restoration of grasslands to sequester more co2 going forward.

Earth Day and the millions of conversations that are on-going about environmental challenges we face, serve as constant reminders of the things we are currently doing and how much more we can do to benefit the future generations that will inhabit the Earth. As members of communities, businesses are in a unique position to help their individual employees make larger, more significant positive impacts.

Commitment to Make an Impact

Teleworking, a smaller office, reduction of corporate travel, encouraging and incentivizing personal impacts, and continued contributions in spirit of Pledge 1% are all commitments Praecipio Consulting is making as part of our Global Climate Crisis Response Plan. It's our sincerest desire and passion to lead the way and reduce our company’s (and our employees’) carbon footprint to zero. Join us. At this very moment, what steps will you take to ensure Earth can sustain humanity?

 

 

Topics: global-climate-crisis

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