Project Managers have a wide range of responsibilities when working on a project. They oversee planning the project, create a schedule and timeline, execute each phase, manage budgets, serve as the liaison among all stakeholders, and also troubleshoot when something goes wrong.
On top of all this, they are also in charge of completing any other tasks that get added to their plate along the way. As such, a Project Manager (PM) must be very organized and detail-oriented. They also need to have great people skills because, at the end of the day, this person is responsible for leading the team and communicating with all involved parties.
This article explores the value a Project Manager brings to an organization and their role in fostering Agile ways of working.
What It Takes to Be A Good Project Manager
The Project Management Institute describes the role of a project manager as someone who acts as an agent of change. Someone who “makes project goals their own and uses their skills and expertise to inspire a sense of shared purpose within the project team.”
Project Managers also serve as leaders. Aside from ensuring the project is delivered on time and within the agreed-upon budget, they also encourage their teams and inspire their clients. They need to solve problems as they arise with strong critical-thinking capabilities while also possessing strong communication skills to ensure everyone remains informed, motivated, and onboard.
A good PM delivers a final product on time and on budget, while meeting or exceeding client expectations. Tracing projects back to business goals is becoming increasingly necessary for project managers.
The Role of a Project Manager in Agile
The Agile framework focuses on self-organization and team empowerment rather than defining specific roles, which is why there is no need for a Project Manager in the traditional sense; the role is pretty much covered between all the existing roles.
Anyone who's ever taken an Agile class or training has heard of the defined roles of Scrum Master, Product Owner, and development team in the Scrum framework, which makes no mention of the Project Manager role. Personally, I have taken five Agile classes from different places and never once have heard the word “Project Manager”. So, what is the role of a Project Manager in Agile? Is there really no use for a PM in an Agile setting? Is there nothing they can do to add value to an Agile project?
An Agile organization can — and does — function well without a Project Manager. However, there is a huge potential for a PM skill set to add value to an organization, specifically on large projects. I have worked in QA Testing across various complex projects for the past five years, and it is clear to me that a PM can greatly impact both the journey and outcome of the project in regard to budget and risk management, as well as coordination between multiple scrum teams.
In an Agile environment, a Project Manager can add value by managing key aspects of every project, overseeing budgets, risks, etc., especially on large-scale projects for enterprise organizations. Having a Project Manager also frees up the Scrum Master to focus solely on his or her core functions.
Take, for example, the below chart from Ken Rubin and his article “What Happens to the Project Manager when Doing Agile Development with Scrum?” While the PM role no longer exists in a traditional sense, you can see how the tasks and roles normally assigned to them still exist within the system but are spread out throughout the team.
As a result, the person who would normally act as the PM, can work very well as the Product Owner, the Scrum Master, or on the Development Team, depending on his or her background and specific skillset.
| Project Management Activity | Product Owner | Scrum Master | Development Team | Other Manager |
| Integration | ||||
| Scope | Macro level | Sprint level | ||
| Time | Macro level | Helps team manage time | Sprint Level | |
| Cost | Story / Task Estimating | |||
| Quality | ||||
| Team | Formation | |||
| Communication | ||||
| Risk | ||||
| Procurement |
Scaling Agile for Sustainable Success
Achieving organizational agility is more than adopting a set of frameworks or tools—it’s about rethinking how teams work, collaborate, and deliver value. There is no universal playbook, but businesses that prioritize adaptability and alignment position themselves to thrive in an ever-changing market.
Agility requires a shift in mindset across the organization. It’s not just about faster delivery—it’s about fostering collaboration, empowering teams, and embedding a culture of continuous improvement. Project Managers play a pivotal role in enabling these outcomes, serving as catalysts for alignment, champions of transparency, and drivers of meaningful change.
If you’re ready to scale Agile principles within your organization, our team at Praecipio can help. With experience supporting hundreds of businesses, we’ve curated resources designed to help you get started:
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Explore how your current tools and processes might be holding you back with our article, "Why Your Spreadsheets Are Slowing You Down."
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Learn strategies to align leadership and teams in our on-demand webinar, "Proving Value: How Business Leaders Use Jira Align to Connect Strategy and Execution."
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Discover how real-time insights into the cost of work can unlock true enterprise visibility in our new ebook, The Path to Clarity.
As an Atlassian Platinum Partner specialized in Agile at Scale, and recognized as the 2023 Partner of the Year for Agile at Scale, Praecipio is here to guide your journey toward sustainable agility. Book a technical call to discuss how we can help your teams deliver more effectively and consistently at scale.
