Many software development teams have done well with the stay-at-home orders since they are accustomed to the work-from-home lifestyle. One factor for their success with remote work–both before and during the shelter-in-place–is the daily stand-up meeting, which forms part of the Agile movement in software development, primarily because development work is invisible and hard to understand.
What is a stand-up meeting?
As many employees have moved to remote work over the past few weeks, work-related information has become less visible and harder to understand since people are used to quickly hashing things out in-person at the office. But that's where the daily stand-up meeting can help.
A daily stand-up meeting is typically a 15-minute daily meeting, usually held mid-morning, in which all members of a team come together to discuss what they’re working on, preferably while standing up (this helps promote the 15-minute limit!). Each team member can follow this simple script to give their team members an update:
- What they worked on yesterday
- What they’re working on today
- What, if any, problems they’re facing
This daily check-in helps the team stay on track, avoid any rework or duplicated work, and tackle problems quicker. The idea with this script is not to outline every single thing you've worked on but instead provide a high-level overview to ensure that the team's focus is in sync and that everyone is aligned with the team's objectives.
How to run a productive stand-up meeting
Here are a few best practices to keep in mind for leading a successful stand-up meeting:
- Follow the work being discussed on a Kanban board or a similar variant. Visualizing the work item gives context about what it is, who it’s assigned to, and current workflow status.
- Limit all side conversations to roughly 30 seconds to allow everyone a chance to get through high-level communications.
- Make sure to follow up after the stand-up with questions or conversations sparked by information in the stand-up.
- Take the 15-minute time limit seriously. Actually standing up during the meeting tends to help with this.
- Hold the meeting every day, regardless of whether you think there are many updates to give or not. This helps the meeting become routine, improves the quality of the updates, and keeps the team in sync.
And the final benefit? Standing! Chances are we’re all sitting down a little bit more than we need to be at the moment – meaning this is a great time to embrace the spirit of stand-ups!
If you in need of more resources on how to help your teams with remote work, here are some great WFH tips. You can also tune in to our upcoming webinar on to leverage tools like Jira, Confluence, and EazyBI to keep your teams connected and productive when working from home.