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SharePoint and Process Management: A Match Made in Software Heaven

May 11, 2009 11:00:00 AM

Microsoft SharePoint is debatably the best business information and document management platform on the market—that is, if it is used correctly.

Microsoft’s goal for SharePoint was to provide a simple, familiar, consistent user experience, integrating a variety of applications (email, document storage, data sheets, etc).  Supporting embedded process management modules and the ability to host web sites that access shared workspaces, SharePoint’s management platform can potentially save businesses money by:

  • reducing man hours, increasing the use of electronic forms and allowing faster locating of information
  • reducing printing, paper and associated costs by increasing the use of electronic forms
  • reducing response times and problems associated with lags by allowing employees to have instant access to shared, well-organized data
  • reducing IT support and training costs by offering such a versatile and inclusive platform.

Praecipio Consulting has taken full advantage of SharePoint’s capabilities; for this reason, it has proved remarkably valuable to our business operations. We have deliverable reference, technical, and white paper documents stored for easy, simple open-source access. We also boost our employee productivity by simplifying everyday tasks like reporting common business activities and issue tracking. We even base our accounting operations in SharePoint by allowing our employees to log hourly time and company expenses, governing these operations by making use of SharePoint’s ability to specifically restrict the privileges of individual employees. These restrictions can also be imposed on the editing of important business documents—SharePoint allows authors to create and submit content for approval and scheduled deployment to the Internet. We can therefore effectively manage and re-purpose our content to gain increased business value. Our mindful leverage of SharePoint’s abilities and applications has helped us benefit practically and financially as a business. We value our learned expertise and best practices, and hope to assist other businesses in benefiting from SharePoint in the ways appropriate for them. However, again, SharePoint will likely prove useful to a business if they use it to its full capacity.

SharePoint can be an expensive investment when purchased through Microsoft. Server license prices increase incrementally depending on the size of your business; pricing can steep dramatically with larger companies. In addition to setup and purchase costs, of course, one must consider the cost of training employees to use it and the cost of support from Microsoft (given its clout, Microsoft is able to demand a high price for its support services, which is otherwise unheard of).

In order to save our clients money, however, Praecipio Consulting offers SharePoint hosting servcies. In the past we have driven our clients’ Microsoft Exchange costs down to an affordable monthly price and now offer our clients affordable SharePoint/Microsoft Exchange services. Finding an intelligent, affordable, professional SharePoint hosting provider can be difficult and nerve-wracking, but Praecipio Consulting’s new service provides our clients with a convenient, cost-efficient hosting of their SharePoint instances.

Now, another concern businesses considering SharePoint may have:  SharePoint works best with the Microsoft family; it was meant to integrate the Windows OS, MS Office, Internet Explorer, etc. If a business is looking to collaborate with traveling teams, clients, and partners, they must keep their fingers crossed in hope that such cross-platform interaction will work smoothly. Microsoft obviously desires and nearly induces a full commitment from its customers, and logically has no reason to design its services to run quickly and smoothly in non-Microsoft environments. Fortunately for our clients, we have the ability to implement other frameworks into our SharePoint platform in the event a client operates in a non-Microsoft environment—a huge asset that sets us apart from other SharePoint hosting providers.

If your business plans to take full advantage of SharePoint’s advanced abilities—SharePoint can become a valuable asset to your business and its ability to collaborate with open-source technology.

If your business plans to take full advantage of SharePoint’s advanced abilities—SharePoint can become a valuable asset to your business and its ability to collaborate with open-source technology.

Would you like more from us? Contact us here.

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